From One Squad to Agency-Wide — Rolling Out Brainactive Across Teams

✅ Client Need: Scale What Works—Without Disrupting the Stack

A mid-size insights agency piloted Brainactive with one client team. After seeing faster setup and cleaner fieldwork management, leadership wanted to expand usage across additional teams—but without breaking current processes or duplicating effort across accounts.

Key asks:

• Standardize survey build, QA, and reporting
• Enable multi-team collaboration without stepping on each other’s toes
• Keep using the existing CRM/reporting stack (no rip-and-replace)

💡 Our Solution: Brainactive as a Team-of-Teams Platform

We designed an agency-wide rollout on Brainactive Team with light governance and shared assets:

• Multi-User Access & Roles
  Researchers, PMs, and QA leads collaborate simultaneously with role-based permissions.
• Shared Libraries & Templates
  Re-usable screeners, question blocks, quota sets, and export presets reduce rebuilds.
• Quality-by-Design Controls
  Built-in fraud prevention (IP/geo checks, digital fingerprinting, speed/straight-line flags) standardizes data integrity across teams.
• Integrations that Fit
  Push/pull to the agency’s CRM and reporting environment via exports/API—no workflow disruption.
• Lightweight Governance
  Project naming conventions, foldering, and approval steps keep teams aligned without slowing them down.

⏱️ Execution: 30 Days to Agency-Wide Adoption

Week 1

• Onboarding workshops; role mapping; baseline templates created (screeners, quotas, exports).
• “Gold standard” survey + QA checklist agreed across teams.

Week 2

• First 3 teams live on Brainactive; libraries iterated from real projects.
• CRM/reporting exports validated; dashboards configured per team.

Week 3–4

• Remaining teams onboarded; shared foldering/permissions finalized.
• Internal champions trained to maintain templates and coach best practices.

📊 Results: Faster Delivery, Less Rework, Happier Clients

Impact: The agency standardized on Brainactive across teams, increased throughput without new headcount, and delivered more consistent, client-ready outputs.

🔍 Why This Case Matters for Agencies

Expanding Brainactive across teams turns speed gains from a pilot into a scalable operating system:

• Consistent quality across accounts with shared templates and fraud controls
• Higher capacity without hiring by eliminating rebuilds and manual exports
• Faster turnaround that strengthens client relationships and win rates

🧠 About DataDiggers

We’re a technology-first insights partner. Brainactive gives agencies AI-assisted survey design, global reach, built-in quality controls, and the collaboration features needed to scale—without replacing the tools you already love.

🚀 Ready to Expand Brainactive Across Your Teams?

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